{"id":987518350,"date":"2024-03-11T08:52:08","date_gmt":"2024-03-11T08:52:08","guid":{"rendered":"https:\/\/pmchampions.com\/the-project-kick-off-and-the-12-mistakes-to-avoid\/"},"modified":"2024-03-13T16:22:54","modified_gmt":"2024-03-13T16:22:54","slug":"the-project-kick-off-and-the-12-mistakes-to-avoid","status":"publish","type":"post","link":"https:\/\/pmchampions.com\/en\/the-project-kick-off-and-the-12-mistakes-to-avoid\/","title":{"rendered":"The project kick-off and the 12 mistakes to avoid"},"content":{"rendered":"\n[et_pb_section fb_built=”1″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][pac_divi_table_of_contents title=”Summary” collapse_when_sticky=”on” opened_icon=”:||divi||400″ closed_icon=”;||divi||400″ included_headings=”off|on|on|on|off|off” exclude_headings_by_class=”on” show_keyword_highlight=”on” show_keyword_highlight_placeholder=”Mots Cl\u00e9s …” level_markers_1=”icons” icon_marker_1=”=||divi||400″ level_markers_2=”icons” icon_marker_2=”^||divi||400″ level_markers_3=”icons” icon_marker_3=”E||divi||400″ level_markers_4=”icons” icon_marker_4=”5||divi||400″ title_container_bg_color=”#1a9e21″ body_area_height=”650px” body_area_scroll_color=”#000000″ body_area_text_link_underline=”#000000″ body_area_text_link_padding=”10px|0px|0px|0px|false|false” _builder_version=”4.23.1″ _module_preset=”default” title_font_font=”Quicksand||||||||” heading_all_font=”|600|||||||” heading_all_font_size=”18px” marker_all_font=”|600|||||||” motion_trigger_start=”top” heading_all_font_size_tablet=”15px” heading_all_font_size_phone=”15px” heading_all_font_size_last_edited=”on|phone” border_radii=”on|10px|10px|10px|10px” border_color_all=”RGBA(255,255,255,0)” border_radii_title_container=”off|10px|10px|0px|0px” border_radii_body_area=”off|0px|0px|10px|10px” border_width_all_body_area=”3px” border_color_all_body_area=”RGBA(255,255,255,0)” box_shadow_style=”preset2″ global_colors_info=”{}” theme_builder_area=”post_content”][\/pac_divi_table_of_contents][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.23.1″ _module_preset=”default” background_color=”#f0f3f6″ custom_padding=”0px||0px|||” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]
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“You won’t get a second chance to make a good first impression”<\/i><\/p>\n

<\/i>Coco Chanel<\/i><\/span><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/blockquote>\n<\/div>\n<\/div>\n<\/div>\n<\/div>[\/et_pb_text][dipl_separator seprator_thickness=”1px” separator_color=”rgba(0,0,0,0.54)” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][\/dipl_separator][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ _builder_version=”4.23.1″ _module_preset=”default” custom_margin=”||40px||false|false” link_option_url=”https:\/\/pmchampions.com\/en\/how-to-apply-contract-effectively-to-agile-project\/” link_option_url_new_window=”on” border_radii=”on|0.25rem|0.25rem|0.25rem|0.25rem” border_width_all=”1px” border_color_all=”#dee2e6″ box_shadow_style=”preset3″ box_shadow_vertical=”5px” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_4″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_image src=”https:\/\/pmchampions.com\/wp-content\/uploads\/2023\/09\/Agile-Contract-en.png” title_text=”Contractualisation” _builder_version=”4.22.0″ _module_preset=”default” width=”100%” width_tablet=”100%” width_phone=”100%” width_last_edited=”on|tablet” max_width=”100%” custom_margin=”-11px||-11px||false|false” custom_padding=”|10px||10px|false|false” border_radii=”on|5px|5px|5px|5px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”4.22.0″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” text_font=”Quicksand||||||||” text_text_color=”#619ccd” text_font_size=”26px” text_line_height=”1em” custom_margin=”|||-40px|false|false” custom_margin_tablet=”|15px||15px|false|false” custom_margin_phone=”|15px||15px|false|false” custom_margin_last_edited=”on|tablet” text_font_size_tablet=”20px” text_font_size_phone=”20px” text_font_size_last_edited=”on|phone” global_colors_info=”{}” theme_builder_area=”post_content”]

Agility:<\/strong><\/span><\/h6>\n

Discover our articles on agility<\/a><\/span><\/strong><\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.23.1″ _module_preset=”default” custom_padding=”0px||0px|||” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row _builder_version=”4.23.1″ _module_preset=”default” custom_padding=”||0px|||” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text module_class=”blue-list list_space” _builder_version=”4.24.2″ _module_preset=”default” custom_padding=”||21px|||” global_colors_info=”{}” theme_builder_area=”post_content”]

What is a kick-off?<\/span><\/span><\/h2>\n

This is a project kick-off meeting. An essential part of any project management methodology, it is a departure that should not be neglected and is decisive for the success of the project.<\/span><\/p>\n

\"\"<\/span><\/p>\n

This is an opportunity to review the issues, objectives, action plan, project schedule, deadlines,budget,<\/a><\/strong> business constraints, risks,<\/a><\/strong> best organizational and communication practices, deliverables and governance <\/a><\/strong>bodies.<\/span><\/p>\n

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Main benefits of the kick-off project<\/span><\/h2>\n
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Build trust<\/span><\/span><\/strong><\/h3>\n

Between the project manager (project manager and\/or project director), the project team, and stakeholders. A well-prepared and well-conducted kick-off immediately gives confidence to the stakeholders. It is also an opportunity to exchange formally and informally with the client and other stakeholders, before facing the eternal difficulties and unforeseen events.<\/span><\/p>\n

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Boost team morale and motivation<\/span><\/span><\/strong><\/h3>\n

The project kick-off meeting explains where we collectively need to go, why we need to go and how we plan to do it. Having this level of information reassures the members of the project team, and unites them around a common goal.<\/span><\/p>\n

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Review the identified risks<\/span><\/span><\/strong><\/h3>\n

The risks<\/a> <\/strong>identified by the service provider during the pre-sales session are presented during the meeting, along with the associated action plan to mitigate or even eliminate this risk. Ensures that there are no other risks identified by stakeholders<\/a><\/strong>.<\/span><\/p>\n

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Aligning the vision<\/span><\/span><\/strong><\/h3>\n

All the elements of the project are reviewed and validated during the meeting by all the actors around the table. At the end of the meeting, everyone has the same vision of the project, its challenges, its objectives and how to achieve them.<\/span><\/p>\n

The Kick-off allows you to validate the stakes, expectations and objectives one last time with the project sponsor.<\/span><\/p>\n

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Validate project sequences<\/span><\/span><\/strong><\/h3>\n

\"\"<\/span><\/p>\n

The kick-off ensures that the project planning is consistent with the client’s expectations and business constraints: the schedule, the breakdown, the deadlines, the interdependencies, etc. The various governance bodies are agreed upon and planned.<\/span><\/p>\n

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Answering stakeholders’ questions<\/span><\/span><\/strong><\/h3>\n

The kick-off is an opportunity to answer all the questions of the stakeholders, the customer, the end users. Everything must be crystal clear for all participants. Any fears and doubts are dispelled at the same time.<\/span><\/p>\n

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When to schedule the Kick-off?<\/span><\/span><\/h2>\n

The Kick-off should be planned as early as possible in the project, by the project manager, as long as he has the necessary and sufficient information to prepare it.<\/span><\/p>\n

\"\"<\/span>\u200b\u200b\u200b\u200b\u200b\u200b\u200b<\/p>\n

Ideally, you should plan the kick-off before the technical and operational actions.<\/span><\/p>\n

It is recommended to schedule it 1 to 2 weeks after you have been officially appointed project manager and\/or project director on this file, which allows time to prepare for the meeting.<\/span><\/p>\n

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Face-to-face or remote kick-off?<\/span><\/span><\/h2>\n

The Kick-off can be held both face-to-face and remotely by videoconference. <\/span><\/p>\n

However, it is recommended that you meet with the client in person as a project manager. It’s an opportunity to bond and build trust.\"\"<\/span><\/p>\n

Project team members and other stakeholders can stay in video conferencing if it makes their lives easier.<\/span><\/p>\n

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2 types of kick-off<\/span><\/span><\/h2>\n
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The internal project kick-off<\/span><\/span><\/strong><\/h3>\n

This meeting brings together the project manager (Project Director and\/or Project Manager), all members of the project team, service providers, suppliers and partners, in order to discuss how they will organize themselves together as a group to meet the client’s needs.<\/span><\/p>\n

This internal meeting usually takes place before the official kick-off with the client. This is a preparatory meeting or synchronization point to set up the final details before the kickoff meeting with the customer.<\/span><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n

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The external project kick-off<\/span><\/span><\/strong><\/h3>\n

This is the official kick-off meeting. The project manager (Project Director and\/or project manager), the customer, stakeholders, representatives of suppliers and partners, as well as representatives of end users and\/or business services on the client side are invited.<\/span><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>[\/et_pb_text][et_pb_text module_class=”blue-list” _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]

Who to invite to the kick-off?<\/span><\/span><\/h2>\n

The Kick-off must bring together at least the project manager, the client, as well as any other stakeholders whose presence is necessary or desired.<\/span><\/p>\n

Depending on the type of project, this may include technical experts, partners, service providers, customer business service representatives, end users, etc.<\/span><\/p>\n

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The kick-off agenda<\/span><\/span><\/h2>\n

1.<\/strong> Round of presentation<\/span><\/p>\n

2.<\/strong> Presentation of the project: context and challenges<\/span><\/p>\n

3.<\/strong> Detailed presentation of the scope<\/a> <\/strong>of the project<\/span><\/p>\n

4.<\/strong> Objectives and KPIs<\/a><\/strong><\/span><\/p>\n

5. <\/strong>Stakeholder Presentation \n \n<\/a><\/strong><\/span><\/p>\n

6.<\/strong> Presentation of the project team and roles<\/span><\/p>\n

7.<\/strong> Presentation of the Governance<\/a> Bodies\n \n<\/strong><\/span><\/p>\n

8.<\/strong> Presentation of key information:<\/span><\/p>\n